Privacy Policy for Legal AI Assist Software
Introduction
Legal AI Assist is committed to protecting the privacy and security of your personal and document data. This Privacy Policy outlines how we collect, use, and protect the information you provide while using Legal AI Assist's services.
By using Legal AI Assist, you consent to the data practices described in this Privacy Policy. If you do not agree with these practices, please refrain from using the Software.
1. Information We Collect
Legal AI Assist collects the following types of information to facilitate and improve its services:
a. User-Provided Information
- Registration Information: If required for access, this may include name, email, and contact details.
- Documents and Content: Files and documents submitted to Legal AI Assist for translation or analysis.
- Communication: Any messages, emails, or feedback provided for support or inquiries.
b. Automatically Collected Information
- Usage Data: This includes data on how you interact with Legal AI Assist, such as feature usage patterns, session lengths, and timestamps.
- Device Information: Data like IP addresses, browser type, device type, operating system, and software version.
2. Purpose of Data Collection
Legal AI Assist collects and uses data for the following purposes:
- To Provide and Improve Services: Processing your documents for translation and analysis, generating summaries, citations, and other outputs.
- User Support: Offering customer support, responding to inquiries, and managing service requests.
- Research and Development: Improving Legal AI Assist's features, accuracy, and reliability using aggregate, anonymized insights.
- Compliance: Complying with legal obligations, including data retention laws, regulatory guidelines, and law enforcement requests.
3. Data Usage and Sharing
Legal AI Assist's approach to data usage and sharing is as follows:
- Translation and Analysis Processing: Documents are processed using the GPT AI API integrated within Legal AI Assist.
- Third-Party Service Providers: Legal AI Assist uses third-party service providers (e.g., OpenAI's GPT API) only to provide core software functionality. These providers are subject to data privacy standards but may receive anonymized data strictly for operational purposes.
- Aggregated and Anonymized Data: We may use aggregated, non-identifiable data for software improvements, user trend analysis, and statistical insights.
- Legal Compliance: Legal AI Assist will disclose information only when legally mandated or if required to protect user safety, rights, or the public interest.
4. Data Security
We employ industry-standard security measures to safeguard your data against unauthorized access, loss, alteration, and disclosure:
- Encryption: Data in transit is encrypted, and sensitive data stored on our servers is secured.
- Access Controls: Access to user data is restricted to authorized personnel only.
- Regular Audits: Legal AI Assist's data handling practices are subject to regular reviews to ensure compliance with privacy regulations and security standards.
5. Data Retention Policy
Legal AI Assist retains user data as follows:
- User Documents: Documents are retained for a specific period. After this period, they are securely deleted unless required for compliance purposes.
- Usage Data: Usage data may be retained in an aggregated, anonymized form to improve Legal AI Assist's functionality and user experience.
- User Account Information: If an account is created, personal information associated with it will be retained as long as necessary to provide services, unless deleted upon user request.
6. User Rights
As a user of Legal AI Assist, you have the following rights concerning your data:
- Access and Portability: You can request a copy of the data we have collected.
- Correction: You can request corrections to any inaccurate information.
- Deletion: You may request the deletion of personal data, barring any legal obligations for retention.
- Objection: You have the right to object to certain data processing practices, such as usage for analytics.
- Withdraw Consent: If you previously consented to data processing, you may withdraw your consent at any time, affecting future processing.
To exercise any of these rights, contact us at support@legalaiassist.net
7. Use of Cookies
Legal AI Assist may use cookies or similar technologies to enhance the User experience. Cookies are small data files stored on your device that help personalize your interactions with the Software.
- Types of Cookies: Session cookies to track session continuity, and performance cookies to measure feature engagement.
- Control Over Cookies: Users may modify browser settings to reject cookies; however, this may affect Software functionality.
8. Children's Privacy
Legal AI Assist is not intended for users under the age of 18. We do not knowingly collect personal information from minors. If we become aware of such data being inadvertently collected, we will delete it promptly.
9. Changes to the Privacy Policy
We reserve the right to update this Privacy Policy as needed. Any substantial changes will be communicated to Users through [notification method, e.g., email, in-app notification].
10. Contact Us
For questions, concerns, or feedback regarding this Privacy Policy or data handling practices, please contact us at:
Email: support@legalaiassist.net
Acceptance of Policy
By using Legal AI Assist, you acknowledge that you have read and understood this Privacy Policy and agree to abide by its terms.